Reduce no-shows by 40% with AI-powered reminder calls. Automated confirmations, easy rescheduling, and seamless calendar integration. Perfect for clinics, salons, and service businesses.
Reduction in No-Shows
Confirmation Rate
Monthly Revenue Saved
Average Call Duration
Everything you need to eliminate no-shows
AI calls customers 24-48 hours before appointments with date, time, location, and preparation instructions.
Customers confirm attendance with a simple 'yes' or press a key. Confirmations sync to your calendar instantly.
If customers can't make it, AI offers alternative slots and reschedules on the spot. No phone tag required.
Accept cancellations gracefully and immediately open the slot for waitlist customers or new bookings.
Configure reminder timing: 1 week, 3 days, 1 day, or 2 hours before. Different messages for each touchpoint.
Post-appointment calls for feedback, rebooking, or follow-up care instructions.
Better attendance, happier customers
40% Fewer No-Shows
Proactive reminders work
Recovered Revenue
Fill cancelled slots fast
Less Staff Time
No manual reminder calls
Better Utilization
Maximize appointment slots
Never Forget
Timely reminder calls
Easy Changes
Reschedule in one call
Preparation Info
Know what to bring
Flexible Options
Confirm, reschedule, cancel
From booking to confirmation in 4 steps
Appointment Booked
Customer books via your system
AI Schedules Call
Reminder queued for 24-48 hrs before
AI Calls Customer
Confirms or reschedules on the spot
Calendar Updated
Status synced automatically
Real conversations our AI handles
Confirmation Call
AI:
"Hi Rahul, this is a reminder from ABC Salon. You have a haircut appointment tomorrow at 3 PM with Priya. Can you confirm you'll be there?"
Customer:
"Yes, I'll be there"
AI:
"Great! You're confirmed for tomorrow at 3 PM. See you then!"
Rescheduling Call
AI:
"Hi Anita, reminder about your dental checkup tomorrow at 10 AM. Can you confirm?"
Customer:
"Actually, I need to reschedule"
AI:
"No problem. I have openings on Thursday at 11 AM or Friday at 2 PM. Which works better?"
Any business that books appointments
Healthcare
Clinics, Dentists, Specialists
Salons & Spas
Hair, Nails, Beauty, Wellness
Fitness
Gyms, Trainers, Studios
Services
Auto, Home, Repairs
Real results from appointment-based businesses
"No-shows dropped from 20% to 8% in the first month. That's 12 more patients per week we're actually seeing."
40% Fewer No-Shows
Healthcare
Practice Manager
"We used to spend 2 hours daily on reminder calls. Now the AI handles it all and our staff focuses on clients."
2 Hours/Day Saved
Personal Care
Owner
"The rescheduling feature is game-changing. Instead of losing the appointment, we just move it on the spot."
90% Rebooking Rate
Wellness
Manager
Common questions about automated reminders
Best practice is 24-48 hours before the appointment. For high-value or complex appointments (medical procedures, consultations), also send a 1-week advance reminder. You can configure multiple touchpoints based on your needs.
The system retries automatically (configurable: 2-3 attempts). If still no answer, it can leave a voicemail, send an SMS, or send a WhatsApp message with the same reminder. You can customize the fallback sequence.
Yes! If the customer says they can't make it, the AI offers available alternative slots, helps them pick a new time, and updates your calendar system automatically. This happens in real-time during the call.
We integrate with Google Calendar, Outlook, Calendly, Acuity, SimplyBook, Zoho Bookings, and custom systems via API. The AI reads appointments and writes confirmations/rescheduling directly to your calendar.
You can customize the script to include: date/time, location/address, staff member name, preparation instructions (e.g., 'arrive 15 minutes early'), what to bring, and any special notes. The AI delivers all this naturally.
Yes, we support 50+ languages including English, Hindi, Spanish, and regional Indian languages. The AI can detect the customer's language preference or you can set it per customer record.
Industries using appointment reminders
Healthcare
Patient scheduling & reminders
Dental Offices
Dental appointment automation
Home Services
Service appointment reminders
Or explore related use cases
See how AI reminder calls can save you thousands in lost revenue
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Open in Drive60% cheaper than Retell AI & Vapi - start from ₹6/min