Olympiad organisers, educational publishers and test-prep companies use AI voice calls to keep thousands of schools on track through a registration season: deadline reminders to coordinators, follow-ups on pending student lists and fees, exam-date and centre confirmations, and admit card and result-date announcements. The agent speaks Hindi, English or the state language, asks how many students each school will register, and records every answer for your field team. It is the same AI voice agent platform used for admissions and fee reminders.
Plan your registration season: Start free on Edesy, or talk to us about a multi-state rollout.
The registration season, call by call
| Stage | Call to | What the AI does |
|---|---|---|
| Season launch | Principals and coordinators | Announces the exam, asks about participation |
| Registration open | Coordinators | Reminds of the deadline, asks expected student count |
| Before deadline | Schools with pending lists | Follows up on missing registrations and fees |
| Pre-exam | Coordinators and parents | Confirms exam date, centre, admit card timing |
| Results | Coordinators | Announces result date and award ceremony details |
| Next season | Last year's schools | Invites them back |
Example: coordinator deadline reminder
Namaste {{name}} ji, main {{olympiad}} ki taraf se ek automated call kar rahi hoon. {{school}} ke liye registration ki last date {{deadline}} hai. Kya aapka school is saal participate karega? Lagbhag kitne students register honge?
- Yes: "Dhanyavaad. Main aapko registration link aur fee details WhatsApp par bhej rahi hoon."
- Not decided: "Kya humare coordinator aapko call karein? Kab convenient rahega?"
Capture: participating (yes/no/undecided), expected students, callback time, contact person.
Why AI calls work for this
- Volume in short windows. Thousands of schools, a few weeks per stage.
- The same message, personalised. School name, deadline, fee, student count from last year.
- Answers as data. Your field team sees which schools need a visit and which are done.
- Languages by state. Hindi in the north, Bengali in West Bengal, Tamil in Tamil Nadu, and so on.
For college admissions rather than school olympiads, see AI calling for college admission enquiries.
Parent calls: careful and consented
If you call parents, use only numbers the school or parent shared for this purpose, say who is calling and that it is automated, and keep calls to exam-day information and reminders. Store data under the DPDP Act; see DPDP compliance for voice AI.
Fee reminders with payment links
For schools or parents with pending fees, the agent can send a payment link by SMS or WhatsApp during the call, and record a promised date. See AI payment reminder calls.
Setting it up
- Upload the school list (CSV or Excel): school, coordinator name, phone, state, language, deadline, last year's students.
- Write one short script per stage, in the right languages.
- Define the fields: participation, expected students, callback time.
- Set a calling window inside school hours, for example 10:00-16:00.
- Pilot 200 schools, then scale by state.
The 10,000-contact campaign playbook covers concurrency, retries and exports.
Cost
On Edesy, calls are billed per started minute at Rs 4-6 per minute depending on your prepaid top-up, with unanswered calls free. A one-minute coordinator reminder costs about Rs 4-6 when answered.
Start before the next deadline
Create a free account, upload a small list of schools and hear the call in your language, or talk to us to plan a full season.