Booking is only as good as the calendar behind it. This page covers how the AI agent works with your calendars: reading real availability, respecting buffers and working hours, choosing between several staff members, and keeping bookings, reschedules and reminders in sync.
Integrates with the tools you already use
Configure these once and every booking respects them
The agent reads free and busy times from Google Calendar, Outlook or Calendly at the moment of booking, so it never offers a slot that was just taken.
Set working hours per person, minimum notice before a booking, and buffer time between appointments for travel or preparation.
Book with a specific person, the first available person, or a round-robin. Rooms or equipment can be treated as calendars too.
A 15-minute call and a 60-minute consultation can have different durations, availability windows and intake questions.
Customers change or cancel by replying to the confirmation. The calendar updates and the slot is released.
Reminders go out by WhatsApp, SMS or email before the appointment; missed appointments get a follow-up offering a new slot.
What the setup involves
Illustrative examples for a sample consulting practice with two advisors.
Rescheduling from a reminder
Illustrative example
Reminder: your consultation with Anil is tomorrow at 11:00 am. Reply 1 to confirm or 2 to reschedule.
2
No problem. Anil is free tomorrow at 3:30 pm or Friday at 10:00 am. Meera is free tomorrow at 12:30 pm. Which would you like?
Friday 10 with Anil
Done. Your consultation is moved to Friday 10:00 am with Anil and the calendar invite is updated.
Old slot released, new event created
Rescheduled without a phone call
Request outside booking rules
Illustrative example
Can I get a slot today in the next hour? It's urgent
Online bookings need at least three hours' notice, so I can't book that directly. I have alerted the office team about your urgent request and they will call you if a slot can be arranged.
Urgent request flagged to office team
Start free, scale as you grow. No per-message fees, no hidden costs.
Tell us how your calendars are organised and we will set up booking rules that match.
Every business is unique. Let's discuss your specific needs and create a pricing plan that works for you.
Custom pricing based on your needs
No hidden fees or surprises
Flexible payment options
Volume discounts available
Free consultation & demo
30-day money-back guarantee
Our team will get back to you within 24 hours with a personalized pricing proposal
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