Create professional appointment letters with complete salary structure including PF, ESI, and Professional Tax calculations. Toggle legal clauses (confidentiality, non-compete, IP rights) as needed. Indian labor law compliant format - download as PDF or Word, completely free.
Traditional corporate style
Auto-calculates: Basic, HRA, Allowances, PF, ESI, PT based on state
Company Address
To,
Mr. [Employee Name]
Subject: Appointment as [Designation]
Dear Mr. [Name],
With reference to your application and subsequent discussions, we are pleased to appoint you as [Designation] in the [Department] department of [Company Name], effective from [Joining Date].
You will be based at our [Location] office and will report to [Reporting Manager]. Your working hours will be 9:30 AM to 6:30 PM, Monday to Friday.
Compensation Details (Per Annum):
| Component | Annual | Monthly |
|---|---|---|
| Basic Salary | 0 | 0 |
| HRA | 0 | 0 |
| Conveyance | 0 | 0 |
| Medical | 0 | 0 |
| Special Allowance | 0 | 0 |
| Gross Salary | 0 | 0 |
| Net Take-Home | 0 | 0 |
You will be on probation for 6 months. Notice period is 30 days.
Terms and Conditions:
We welcome you to the team.
For [Company Name]
[Authorized Signatory]
HR Manager
Declaration & Acceptance
I, _____________, accept this appointment and agree to abide by company policies.
Signature
Date
Fill required fields (*) to download
Disclaimer: This tool generates an appointment letter template for reference. For official documentation, use company letterhead and obtain proper HR authorization.
Warning Letter Generator
Generate HR warning letters for attendance, conduct, performance, or policy violations
Promotion Letter Generator
Generate professional promotion letters with salary increment and new designation
Purchase Order Generator
Generate GST-compliant purchase orders for vendors with line items
GST Credit Note Generator
Generate GST-compliant credit notes for sales returns and adjustments
Full salary breakdown with all components
Auto PF (Provident Fund) calculation
ESI contribution calculation
State-wise Professional Tax
Confidentiality clause (NDA)
Non-compete agreement clause
Intellectual Property rights clause
Probation & notice period terms
Download as PDF or Word
Share via WhatsApp
No signup required
Generate compliant appointment letters with accurate statutory deductions and legal clauses.
Create professional employment agreements without expensive legal consultation or HR software.
Prepare accurate appointment letters with proper PF, ESI, and PT calculations for clients.
Maintain legal compliance with properly structured appointment letters for all employees.
Love our free tools? Discover our AI-powered products that help businesses automate customer communication.
Automate phone calls with AI. Handle appointments, inquiries, and support 24/7 in 40+ languages.
Build WhatsApp chatbots without coding. Automate support and boost sales with 98% open rates.
Add an intelligent chatbot to your website. Convert visitors, answer questions, and capture leads 24/7.
Translate and dub videos in 100+ languages with natural AI voices. Reach global audiences in minutes.
Turn every call into insights with AI transcription, sentiment analysis, and quality scoring for support and sales teams.
Visual deal pipeline with drag-and-drop kanban, Gmail integration, and contact management. Close more deals faster.
Connect customers and staff on a masked number so personal numbers stay private. Click-to-call masking with a simple REST API.
Local, toll-free, and virtual numbers across India from Rs 349/month. Call forwarding, IVR, and free number porting included.
Elastic SIP trunking at 50 paisa/min. Connect any PBX or AI voice agent to the Indian PSTN. No contracts, self-serve setup.
Recurring revenue for Shopify. Pause/skip, build-a-box, prepaid plans, and a customer portal with UPI Autopay & Razorpay.
Complete salary structure with statutory compliance
Automatically calculates PF (12%), ESI (3.25%), and state-wise Professional Tax deductions.
Pre-drafted confidentiality, non-compete, and IP rights clauses as per Indian labor laws.
Supports Professional Tax calculation for all Indian states with accurate slab-wise deductions.
Shows gross, deductions, net salary, and employer contributions in clear tabular format.
Follows Indian labor law standards, EPF Act, ESI Act, and state PT regulations.
All processing happens in your browser. No data is uploaded, stored, or shared.
Generate your professional appointment letter in 5 simple steps
Enter company name, address, registrations
Add name, address, joining date
Set CTC, PF, ESI, PT (auto-calculated)
Toggle NDA, non-compete, IP rights
Preview and download PDF or Word
Our tool generates a detailed salary structure with all statutory components:
Employer Contributions: PF (12% of Basic) + ESI (3.25% of Gross) are calculated separately and shown in the appointment letter for full transparency.
| Aspect | Offer Letter | Appointment Letter |
|---|---|---|
| When Issued | After selection, before joining | On or after joining date |
| Purpose | Proposes employment terms | Confirms and formalizes employment |
| Salary Details | CTC overview only | Full breakdown with PF, ESI, PT |
| Legal Clauses | Basic terms only | NDA, non-compete, IP rights, etc. |
| Statutory Compliance | Not detailed | PF, ESI, PT as per law |
| Legal Standing | Intent to hire | Formal employment contract |
| Validity | Until acceptance/joining | Throughout employment tenure |
Protects company trade secrets, client information, and proprietary data during and after employment.
Restricts employee from joining competitors or starting competing business for specified period.
Assigns ownership of work-related inventions, designs, and creations to the employer.
Sets expectations for professional behavior, ethics, and workplace conduct standards.
We build custom HR document generators, employee management systems, payroll integration, and onboarding automation for businesses.
Common questions about appointment letters
An appointment letter is a formal document issued by an employer to an employee on or after joining, confirming their employment. It contains detailed terms including full salary structure with statutory deductions (PF, ESI, PT), job responsibilities, legal clauses, and employment conditions.
Yes, our appointment letter generator is completely free. You can create unlimited appointment letters, preview them in real-time, and download as PDF or Word without any charges or signup.
Our tool calculates: Basic (40% of CTC), HRA (50% of Basic), Special Allowance, Provident Fund (12% employer contribution), ESI (if applicable), and state-based Professional Tax. All statutory deductions are auto-calculated.
You can toggle on/off: Confidentiality clause (NDA), Non-compete agreement, Intellectual Property rights, Code of conduct, Termination terms, and Leave policy. Each clause is drafted as per Indian labor law standards.
Professional Tax varies by state in India. Our tool supports state-wise PT calculation for all major states including Maharashtra, Karnataka, West Bengal, Tamil Nadu, and others. Select your state and PT is auto-calculated based on salary slabs.
PF (Provident Fund) is mandatory for establishments with 20+ employees if salary is up to Rs. 15,000/month. ESI is applicable if gross salary is up to Rs. 21,000/month. Our tool lets you configure these based on your company policy.
An offer letter is sent before joining to propose employment terms with basic CTC. An appointment letter is issued on/after joining with detailed salary structure (PF, ESI, PT deductions), comprehensive legal clauses, and serves as the formal employment contract.
Yes, you can customize company details, employee information, salary components, probation period, notice period, and toggle various legal clauses. Download in Word format for further customization on your letterhead.