Choose the letter you need. HR teams can issue a joining letter that confirms the joining date, role, reporting manager and documents to submit. New employees can write a joining report to tell HR or their manager they have joined duty. Fill in the details, check the live preview, and download a PDF or an editable Word file.
Use the employer’s joining letter template.
Use the joining report template.
That is an offer letter, which includes the salary breakdown.
Offer letter generatorThat is an appointment letter.
Appointment letter generatorThe letter has a text letterhead only. Print it on your letterhead, or edit the Word file to add a logo.
Two templates: the employer’s joining letter and the employee’s joining report
Live preview as you type
Download as PDF or as an editable Word (.docx) file
Optional appointment letter reference, reporting manager, reporting time and place of work
Editable list of documents to submit or attach
Forenoon / afternoon option for government and PSU joining reports
Confirm a new hire’s joining in writing, with who they report to and which documents HR still needs.
Submit a joining report on your first day, as many government offices, PSUs, banks and schools ask for.
A clean, consistent format without starting from a blank page each time.
A joining letter is usually written by the employer. It confirms that the employee has joined (or will join) on a given date, in a given role, and often says who they report to and which documents to hand in.
A joining report is written by the employee. It tells the employer, "I have joined duty on this date". Government departments, PSUs, banks and many schools and colleges ask new staff for one on the first day.
This tool creates the text and layout. A joining letter becomes an official document when the company issues it: printed on the company letterhead, signed by an authorised person and stamped. A joining report should be signed by the employee. Use it for genuine employment documents only, with real details.
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