Create professional job offer letters instantly. Indian format with automatic CTC breakdown (Basic, HRA, Special Allowance), probation terms, and acceptance section. Download as PDF or Word - completely free, no signup required.
Traditional corporate style
Auto-calculates: Basic (40%), HRA (50% of Basic), Special Allowance (remainder)
Company Address
To,
Mr. [Candidate Name]
Subject: Offer of Employment for the position of [Designation]
Dear Mr. [Name],
We are pleased to offer you the position of [Designation] in the [Department] department at [Company Name].
Your expected date of joining is [Joining Date]. This is a full-time position.
Compensation Details (Per Annum):
| Basic Salary | ₹0 | (₹0/month) |
| House Rent Allowance (HRA) | ₹0 | (₹0/month) |
| Special Allowance | ₹0 | (₹0/month) |
| Total Annual CTC | ₹0 | (₹0/month) |
You will be on probation for a period of 3 months from the date of joining. Upon successful completion of probation, you will be confirmed as a regular employee. The notice period during probation is 15 days, and 30 days after confirmation.
Please sign and return the duplicate copy of this letter as a token of your acceptance.
We look forward to having you as part of our team and wish you a successful career with us.
For [Company Name]
[Authorized Signatory]
HR Manager
Acceptance of Offer
I, _____________, accept the above offer of employment and agree to join on the mentioned date.
Signature
Date
Fill required fields (*) to download
Disclaimer: This tool generates an offer letter template for reference purposes. For official documentation, please use your company's official letterhead and obtain proper authorization from HR.
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Professional offer letter format
Auto CTC breakdown calculator
Basic, HRA, Special Allowance split
Probation period settings
Notice period configuration
Multiple letter styles
Candidate acceptance section
Download as PDF or Word
Share via WhatsApp
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Quickly generate consistent offer letters for all candidates with proper CTC breakdown.
Create professional offer letters without expensive HR software or legal consultation.
Speed up the hiring process by generating offer letters instantly after selection.
Maintain professional standards when hiring without dedicated HR resources.
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Professional offer letters with automatic CTC breakdown
Generate professional offer letters in under 5 minutes with auto CTC breakdown.
Automatically splits CTC into Basic (40%), HRA (50% of Basic), and Special Allowance.
Follows standard Indian corporate format with proper salary structure.
Download as PDF for sharing or Word for editing on company letterhead.
All processing happens in your browser. No data is uploaded or stored.
Includes probation, notice period, benefits, and acceptance section.
Generate your professional offer letter in 4 simple steps
Enter company name, address, and contact
Add candidate name, email, and phone
Set designation, CTC (auto-splits)
Preview and download PDF or Word
Our tool automatically calculates the salary breakdown based on standard Indian corporate practices:
40%
Basic Salary
20%
HRA (50% of Basic)
40%
Special Allowance
This structure is commonly used by Indian companies and is optimized for tax benefits. Basic salary at 40% allows for higher HRA claims while maintaining compliance.
| Aspect | Offer Letter | Appointment Letter |
|---|---|---|
| When Issued | After selection, before joining | On or after joining date |
| Purpose | Proposes employment terms | Confirms employment |
| Salary Details | CTC overview | Full salary breakdown |
| Legal Clauses | Basic terms | Detailed (NDA, non-compete) |
| Validity | Until acceptance/joining | Throughout employment |
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Common questions about offer letters
An offer letter is a formal document from an employer to a job candidate, offering them a position at the company. It includes details like job title, salary, joining date, and terms of employment.
Yes, our offer letter generator is completely free. You can create unlimited offer letters, preview them in real-time, and download as PDF or Word without any charges.
Our tool automatically calculates: Basic (40% of CTC), HRA (50% of Basic), and Special Allowance (remaining amount). You can also add other benefits like health insurance, ESOP, etc.
Yes, you can download in both PDF and Microsoft Word (.docx) formats. Word format allows you to make edits and add your company logo.
The generated letter serves as a professional template. For official use, print on company letterhead, get it signed by authorized personnel, and include company stamp.
You need: Company details, candidate name and contact, job title and department, joining date, annual CTC, probation period, and signatory details.
An offer letter is sent before joining to propose employment. An appointment letter is given on/after joining and contains more detailed terms, salary structure, and legal clauses.
Offer letter formats with CTC breakdown for software, sales, internship and startup roles, in the standard Indian format.
Issuing a certificate after an internship offer? Use these ready-to-copy internship certificate formats.